Effective Date: August 1, 2025
At the American International School of Yanbu (AISY), we are committed to protecting the privacy of our community. This Privacy Policy outlines how we collect, use, process, and safeguard personal data in compliance with the laws of the Kingdom of Saudi Arabia, including the Personal Data Protection Law (PDPL). This policy applies to your interactions with our website, online platforms, and enrollment systems.
The American International School of Yanbu (AISY) is the “Data Controller” for the personal data covered by this policy.
1. Legal Basis for Collecting Data
We collect and process your personal data based on your explicit consent, which you provide by submitting a form on our website or by continuing to browse our site. The processing is necessary to respond to your inquiries, to take steps at your request prior to entering into a potential enrollment contract, and for the legitimate interests of improving our services and outreach.
2. Information We Collect
When you visit our website or engage with AISY online, we may collect the following types of data:
- Personal Identification Data: Name, email address, phone number, relationship to the prospective student, and other details you voluntarily provide through forms (e.g., inquiries, applications, event registrations).
- Technical & Usage Data: IP address, browser type and version, device type, operating system, and data about how you use our website (e.g., pages visited, time spent on site).
- Tracking & Marketing Data: Data collected through cookies and similar technologies, such as Meta Pixel, Google Analytics, and Switchy links, to understand your interaction with our website and marketing campaigns.
3. How We Use Your Information
AISY uses the collected data only for the specific, explicit, and legitimate purposes for which it was collected. These purposes include:
- Responding to Inquiries: To contact parents and legal guardians regarding school admissions, enrollment opportunities, and to provide requested information.
- Service Improvement: To analyze website traffic and user behavior to improve our website, communications, and the overall user experience.
- Marketing and Outreach: To measure the effectiveness of our promotional campaigns and to deliver relevant information about AISY to interested families.
- Operational Needs: To maintain the security of our website and to comply with legal and regulatory obligations within the Kingdom of Saudi Arabia.
Your personal data will not be processed for any purpose incompatible with these stated purposes without your further explicit consent.
4. Data Sharing and International Transfers
We do not sell, rent, or trade your personal information. AISY may share data only in the following limited circumstances:
- Service Providers: With trusted third-party partners who provide services on our behalf, such as website hosting, analytics, and communication tools. These include:
- Meta (Facebook): For tracking the effectiveness of outreach campaigns via Meta Pixel.
- Google: For website analytics via Google Analytics.
- Switchy: For link tracking and analytics.
- Legal Compliance: When required to comply with applicable laws, court orders, or government requests from competent authorities within Saudi Arabia.
Some of our service providers, including Meta and Google, may process and store data in servers located outside the Kingdom of Saudi Arabia. In such cases, AISY takes appropriate measures to ensure that your personal data is protected to a standard that is not less than the protection required under the PDPL.
5. Data Security and Retention
We implement appropriate technical and organizational measures to protect personal data from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure.
We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.
6. Cookies and Tracking Technologies
Our website uses cookies and similar tracking technologies to enhance user experience and analyze traffic. You have the right to manage or disable cookies through your browser settings. Please note that disabling cookies may affect the functionality of certain parts of our website. For more details, please see our [Link to Cookie Policy].
7. Your Rights as a Data Subject
Under the Saudi PDPL, you (as the “Data Subject”) have the following rights regarding your personal data:
- Right to be Informed: The right to know how and why your data is being collected and processed.
- Right of Access: The right to request a copy of the personal data AISY holds about you.
- Right to Rectification: The right to request the correction of any inaccurate or incomplete information.
- Right to Destruction: The right to request the deletion of your personal data when it is no longer needed for the purposes for which it was collected.
- Right to Withdraw Consent: The right to withdraw your consent to the processing of your data at any time. Please note that withdrawal will not affect the lawfulness of processing based on consent before its withdrawal.
To exercise any of these rights, please contact us using the details below.
8. Children’s Privacy
Our website and services are directed at parents and legal guardians. AISY does not knowingly collect personal information directly from minors without verifiable parental or guardian consent. If we learn that we have collected personal data from a minor without such consent, we will take steps to delete that information promptly.
9. Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. Any changes will be posted on this page with an updated effective date.
10. Contact Us
If you have any questions or concerns about this Privacy Policy or wish to exercise your rights, please contact our Data Protection Office:
American International School of Yanbu (AISY)
Attn: Data Protection Office
Email: contact@aisynb.com
Phone: [Insert School Phone]
Website: www.aisynb.com